Skip to main content

Dynamic cell references in spreadsheets with Google Docs

During my former internships in a consulting company I had to work A LOT with Microsoft Excel and often had to use dynamic cell references over multiple worksheets. Recently I started using the spreadsheets of Google Docs to track my bank account balance and to figure out where all my money goes. I decided to have one sheet for every month + one sheet of the month I want to analyze. But how do I dynamically change the reference to the sheet (the monthly sheet) I want to analyze without editing every single formula? Here is my solution:
  1. Create the target sheets and your overview sheet
    - I gave my sheets the names Month + Year (July 09)
  2. In the overview choose one cell that you want to contain the reference sheet and enter the sheet name
    - cell D24 in the example
    - Using the month names you might have to write 'July 09, otherwise Google will think it's a date.
  3. In the overview you can now dynamically reference to a detail sheet using the following formula:=INDIRECT("'"&&"'"&"!O2")
    - In my example =INDIRECT("'"&D24&"'"&"!O2")
    - For more details on the formula syntax read the
    Google Docs Help.
Try out my example. I wish the income would be real ;-)

Comments

Rock on -- this was exactly the explanation I needed -- Thanks!

Sean - www.emanaton.com
Anonymous said…
This post was very helpful! thanks loads!
Anonymous said…
Super advice, thanks!
Dominic said…
Thank you. Your post helped me.

Anonymous said…
YUSS.. Perfect Thank You

Popular posts from this blog

Pentaho Data Integration - Multi-part Form submission with file upload using the User Defined Java Class Step

I recently needed to use Pentaho Data Integration (PDI) to send a file to a server for processing using HTTP Post. I spent several hours trying to use the existing steps HTTP Post, HTTP Client & Rest Client but I couldn't get it to work. After some more research I came across the issue PDI-10120 - Support for Multi-part Form Submittal In Web Service Steps  and I thought I was out of luck. I previously wrote a small Java client for a similar use case and remembered the PDI has a step called User Defined Java Class  (UDJC). After reading this great tutorial I created the following basic transaction. I have a dataset with the URL and the full file path and use the UDJC to make the HTTP call. HTTP Post using User Defined Java Class The Java class handles the actual HTTP Post. It uses 2 input variables, the URL (url) which is used for the call and the file name (longFileName). The HTTP call then contains the file (line 30) and the file name (line 31). I included some basi

Products you don't expect to be 'Made in China' - Del Monte fruit cups

Since I moved to Canada back in March I have started to realize how many products are actually made in China. Back in Germany you could also buy lots of stuff from China but you mostly had the choice between German or Europe products and Chinese products. When I went to Food Basics in Oakville a couple weeks ago to get some apples I stood in front of a huge tray of Chinese apples! Aren't there enough apples in Ontario, Canada or the US? Even Mexico would probably be closer than China. Another day my wife bought Del Monte fruit cups in the grocery store. I checked the label when I was going to eat it and i decided to leave it in the fridge. First of all it is 'Made in China' (again I guess no other country in this world has fruit) and second it contains artificial flavor. How bad must the fruit inside be that you need artificial flavor (and does anybody in China controls how it is made)? For my part I'll check the labels more closely whenever I buy any kind of product

Creating YTD transformation tables

The other day I had to setup a new data warehouse that will be used for reporting with MicroStrategy. Part of it was setting up the date dimension including the transformation tables. I had a quick look online and couldn't find any script doing the work for me so I created them myself (with the help of a colleague). All you need is an existing date dimension with date_id, year_id, quarter_id, month_id and week_id, you can find plenty of scripts for that online. YTD table select t1.day_id, t2.day_id INTO YTD_DAY from LU_DAY t1, LU_DAY t2 where t1.day_id >= t2.day_id and t1.year_id = t2.year_id QTD table  select t1.day_id, t2.day_id as qtd_day_id INTO QTD_DAY from LU_DAY t1, LU_DAY t2 where t1.day_id >= t2.day_id and t1.QUARTER_id = t2.QUARTER_id  MTD table select t1.day_id, t2.day_id as mtd_day_id INTO MTD_DAY from LU_DAY t1, LU_DAY t2 where t1.day_id >= t2.day_id and t1.month_id = t2.month_id  WTD table select t1.day_id, t2.day_id as wtd_day_id INTO WTD_D